The Premier Annual Conference on Canada to U.S. Employee Transfers

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CONTENTS-SEMINAR

• Introduction
• Where and When
• What You Will Learn
• Program
  • Day One
  • Day Two
  • Day Three
• Speakers
• Who Should Attend
• Contact the Canadian Institute
• Registration Fees
• Registration Form

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Introduction by Joseph C. Grasmick

This page contains details about the premier annual seminar about Canada to U.S. employee transfers.

I have been pleased to be a speaker at the seminar each year.

The Canadian Institute is Canada's leading seminar organization. Although these materials are from the Institute, and not from our office, we urge our readers to attend. Note that there is a 10% speakers discount on registration fees if you a referred by our office.

Please contact the Canadian Institute directly with any questions.

---Joseph C. Grasmick

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Where and When

Hotel Inter-Continental
220 Bloor Street West, Toronto
To Register Call: 416/927-7936 or Fax 416/927-1563

Wednesday and Thursday, November 27 and 28, 1996
Post-conference Workshops Friday, November 29, 1996

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What You Will Learn

Learn how to:

1. Plan your foreign personnel needs to stay competitive
2. Out-hire the competition
3. Expedite transfers to the U.S., Canada and elsewhere with the necessary speed and attention to detail required for success
4. Shop the global market to find the people you need-no matter where they are located
5. Selected and integrate winners with minimal interruption to productivity
6. Effectively document the relationship
7. Handle compensation, tax, customs and health coverage issues like a pro
8. Handle transfers in the software, entertainment, pharmeceutical, health care industries and more!
9. Transfer executives - and more junior level people where and when you need them

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Program

Day One

8:30 Co-Chairs' Opening Remarks

8:45 Predictable, Inexpensive and Efficient Processing - The Rules for Transferring Personnel to Canada

Howard D. Greenbeg
Greenberg, Trister & Turner

1. Overview of all the relevant rules
2. The role of the HR manager in avoiding pitfalls and liabilities

9:30 Six Transfer Situations HR Managers Commonly Face (and 2 That may Be Too Hot to Handle)

Benjamin J. Trister
Greenberg, Trister & Turner

Learn how to handle the following situations:

1. An executive trainee is coming to Canada to get experience and learn about Canadian operations. He will be returning to the U.S.A. in a few months time
2. An employee is coming to Canada to be a part of the Canadian Operation. He earns about $45,000 a year. If all goes well he will remain in Canada
3. What can you do regarding potential for employment of the spouse and children in the above cases
4. A pharmaceutical company wants to import a doctor from the U.S.A. What about licensing requirements?
5. A client wants to import an employee from India. Can you shorten the 6 week delay pending medicals?
6. Your corporate client wants a top executive to be able to spend equal time in Canada and the U.S. on an ongoing basis. How do you arrange this?
   In the following situations how do you weigh economic benefit against risk, minimize the risk for corporate clients and decide who should be involved in the decision making:
7. What happens when the employee you want to bring over has a serious illness. What is the employer on the hook for and what can you do about it?
8. What if your employee's wife or child has a serious illness?
9. What if the employee has a criminal record? Must the company take responsibility?

10:30 Going Global - Best Practices in Employee Relocation

11:15 Finding People You Need, Globally, Getting Them on Board and Keeping Them Where You Want Them: Case Studies from the Software Industry

Moderator: howardg@gttlaw.com Howard D. Greenberg
Greenberg, Trister & Turner

1:45 Temporary Employment Authorizations and Validations/The Self-Employed Category: Case Study from the Entertainment Industry Including Partners Film Company, Walt Disney Theatrical and More!

Moderator: Benjamin J. Trister
Greenberg, Trister&Turner,

3:15 Case Studies on Moving Research and Development Personnel at Hospital For Sick Children

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Day 2

9:15 How Astute HR Professionals use U.S. Immigration Rules

Joseph C. Grasmick
Law Office of Joseph C. Grasmick
Business Immigration

• NAFTA immigration: powerful and greatly under used
  - how to fit your employee if the job isn't on the NAFTA list
• National interest waiver Green Cards: immigration's best kept secret
  -thousands of Canadians qualify and they don't know it!
• Spouses can work in the U.S.
  -options for the trailing spouse
• Fill two jobs with one person
  -double duty: the emlployee can split time between the U.S. and Canada
  -examples include "North American VP for HR" and "Sales Manager,
  West North America"
  -special work permits: Congress provides a visa just for these employees:
  the L-1 right at the border managers, and technicians have the immediate
  expertise to effectively tap the U.S. market
• Nobody to fill the U.S. job opening? Look on bothe sides of the border
  -take advantage of labour surpluses in Canada. People in short supply in the U.S., may be plentiful in Canada. For example, many specialized computer professionals are looking for work in hard-to-fill U.S. positions

10:00 The ABC's of O's and P's - The Professional Entertainment Industry

11:00 Case Studies on Bringing Research and Software Specialists and U.S. Employees to Canada

11:45 Tax Considerations in Transferring Employees to the United States and Canada

2:10 Cleanly Clearing U.S. and Canadian Customs

3:30 Understanding the OHIP Rules

4:15 HR Managers's Roundtable on Executive Transfers: Siemens Electric, DuPont Canada and Cott Corporation

Moderator: Howard D. Greenberg
Greenberg, Trister & Turner

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Day 3

9:00 a.m. - 12:00 noon

A. Putting Pen to Paper: Contract Protection/Document Preparation - What You Need to Know

David C. Turner
Greenberg, Trister & Turner

Failure to properly document the employment relationship can result in disaster. If you don't know what jurisdiction covers you or whether an individual is really an independent contractor or an employee, you're at risk. This session will cover the potentially expensive traps that can cause confusion and expensive headache for the HR Manager handling the transfer.

A highly interactive session replete with Q&A, discussions, lectures, excercises and practical common sense solutions, this dynamic session is a must for HR managers involved in the transfer process.

• Letters and contracts between the employer and the company
• Preparing documents for third parties
• How to word letters to employees regarding health issues - strategies and explanations for the employee
• Confidentiality issues
• Ensuring you don't get sued for inducing breach of contract (remember how Volkswagen sued GM?)
• Documentation to prove good faith
• Ensuring new hires know about relevant workplace laws and regulations including human rights, OH&S etc.

B. International Compensation

Martin Harts, Partner, International Compensation
KPMG

Are you dealing with compensation issues on a hit and run basis? Has your organization developed a comprehensive global policy for handling compensation issues is that policy effective in all cases or is compensation a factor in case of failed transfers? Let expert Martin Harts walk you through the key issues including:

• Principals of international compensation
• Cost of living issues: how far will the dollar go where?
• Samples of effective policies
• Home versus host country issues
• Top-ups where spouses can't work?
• Corporate loans for employees who can't get a line of credit where they have no credit history in the host country?
• Helping employees arrange financing and more!

C. Selecting International Employees - A Corporate Investment

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Speakers

Co-Chairs

Michele Murgel
Manager, Human Resources
Alias Wavefront

Howard D. Greenberg
Greenberg, Trister&Turner,

__________________________________________________

Pat Aucoin
Senior Benefits Consultant
DuPont Canada Inc.

Kelvin Beal
Foreign Worker Recruitment
Canada Employment
Immigration Centre

Lorraine H. Bowen
Director, Compensation and Benefits
SHL Systems House

Allon Bross
President
FGI

Marriane Carruthers
Human Resources
Coordianator
Numetrix

Raymond Chandler
Company Manager
Walt Disney Theatrical
Canada

Gail Davies-Eastman
Senior Staff Specialist,
Pension, Benefits and Immigration
Siemens Electric Limited

Alison Eacock
HR Manager
Cott Corporation

Austin Fragomen
Fragomen, Del Rey, Bernsen,
P.C.

Frida P. Glucoft
Partner-in-Charge of
Immigration Practice
Mitchell, Silberberg & Knupp LLP

Joseph C. Grasmick
Principal
Law Office of Joseph C.Grasmick,
Business Immigration

Martin harts
Partner
International Compensation
KPMG

Jaqueline Heath
Manager, Registration
Verification
Ministry of Health

Joseph S. Kaplan
Partner
Ross & Hardies

Kevyn Nightingale
Nightingale and Abraham,
Chartered Accounts and
CPAs

Brian Orr
Chief Human Resources
Officer
Hospital

Ann Paynter
Production Coordinator

Sushma Rajagopalan
Vice president, Global
Recruitment
Mastech Systems Corporation

Ananth Raman
Country Manager, Canada
Mastech Systems Corporation

Chantel Ramsay
Manager, Business
Immigration Section
Ministry of Economic
Development, Trade and Tourism

Harmit Sandhu
Human resources Assistant
Numetrix

Duncan Smith
District Manager,
Communications
Customs Border Services
Revenue Canada

Benjamin J. Trister
Greenberg, Trister & Turner

David C. Turner
Greenberg, Trister & Turner

Fiona Westgate
Manager of Services
Partners Film Company

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Who Should Attend

• Immigration lawyers
• In-house counsel
• HR Managers and consultants
• Labour relations managers, specialists and consultants
• Management consultants
• Film Production Coordinators

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Contact the Canadian Institute for Information About

• Program Materials
• How To Register
• Registration Fee
• Volume Discount
• Flight Arrangements
• Cancellation and Refund Policy and
• The Canadian Institute

Registrations: 416/927-7936
General Enquiries: 416/927-0718
Fax: 416/927-1563
Internet Email: mktg@cicomm.com

The Canadian Institute
1329 Bay Street
Toronto, Ontario M5R 2C4
CANADA

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Registration Fees

Ask for a 10% speaker's discount. Advise the institute that you were referred by the Law Office of Joseph C. Grasmick.

Conference Only
$1195 plus $83.65 7% GST totalling $1278.65 (Quoted in Canadian funds)

Conference and 1 Workshop
$1495 plus $104.65 7% GST totalling $1599.65 (Quoted in Canadian funds)

Conference and 2 Workshops
$1795 plus $125.65 7% GST totalling $1920.65 (Quoted in Canadian funds)

Each Workshop Alone
$395 plus $27.65 7% GST totalling $422.65 (Quoted in Canadian funds)

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Registration Form

Registrations: 416/927-7936
General Enquiries: 416/927-0718
Fax: 416/927-1563
Internet Email: mktg@cicomm.com

The Canadian Institute
1329 Bay Street
Toronto, Ontario M5R 2C4
CANADA

I have enclosed my cheque for $_________including GST
made payable to The Canadian Institute (GST No. R106361728)

Please deduct a 10% speaker's discount. I was referred by the Law Office of Joseph C. Grasmick.

I would like to attened ( )Conference ( )Workshop A or ( )B Workshop ( )C

NAME OF REGISTRANT_______________________________
POSITION______________________________________________
FIRM/COMPANY_________________________________________
ADDRESS_______________________________________________
CITY_______________PROVINCE____________CODE_________
TELEPHONE___________TYPE OF BUSINESS_________________
FAX___________NO. OF EMPLOYEES IN YOUR CO.___________
APPROVING MANAGER_______________TITLE_______________

I have already reserved by telephone ( ) by fax ( )
Please add me to your mailing list ( )
I cannot attend but would like information regarding conference materials ( )
I cannot attend but would like information regarding conference audio tape ( )
Please return completed Registration Form to:

The Canadian Institute
1329 Bay Street
3rd Floor
Toronto, Ontario M5R 2C4

Payment must be received prior to the conference.

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